Mobile County Personnel Board

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PERSONNEL ASSESSMENT MANAGER

at Mobile County Personnel Board

Posted: 2/25/2019
Job Status: Full Time
Job Reference #: 2319089
Keywords: operations

Job Description

Overall Job Objective

Job Title:PERSONNEL ASSESSMENT MANAGER
Closing Date/Time:Continuous
Salary:See Position Description
Job Type:01-Full-time Permanent
Location:Mobile County, Alabama
 
This is professional administrative and supervisory work in directing professional, technical and clerical staff engaged in test development, validation and administration, job analysis, certifications, records management, and other areas of personnel and human resources management.
 
NOTICE: 
 
Documents are not automatically attached to your JobOpps account (profile).  You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.
 
It is extremely important to provide a valid email address on your application and to monitor the email account for notifications and additional information. 
 
As you create a JobOpps account, you will be asked for Notification Preferences (email or paper).  Paper notification is not available; therefore, "email" should be selected.  All notifications will be sent by email only. 

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JURISDICTION                                                             YEARLY RATE
MOBILE COUNTY PERSONNEL BOARD                   $68,070 - $108,820

HIRE RATE:  $68,070 - $85,010 (depending on qualifications)*
*In accordance with Personnel Board Rule 5.2 (a), at the discretion of the Appointing Authority, an applicant may be appointed up to the mid-range of the pay plan for professional and technical positions.         

EXAMINATION: IMPORTANT NOTICE TO APPLICANTS. READ CAREFULLY. No written or oral examination will be required. Applicants will be scored on the basis of an evaluation of their education, training, experience and personal qualifications as outlined by the candidates' sworn statements in their application, upon corroborative evidence obtained by investigation and the applicants' responses to the job-specific Supplemental Questions. Applicants must provide all background information and supportive documents as requested on the application, supplemental questions and job posting.
      

 Requirements:
MINIMUM QUALIFICATION REQUIREMENTS:  Attainment of a minimum of a bachelor's degree in industrial/organizational psychology, business administration, public administration, or closely related field, preferably supplemented by a master's degree in industrial/organizational psychology, and a minimum of five years supervisory experience in the design, development, and validation of pre-employment and promotional testing and selection instruments; or a combination of education, training and experience equivalent to these requirements. 

ESSENTIAL REQUIREMENTS OF THE WORK:  Thorough knowledge of federal and state laws, principles, practices, and operations associated with employee selection and employment testing procedures.
 
Thorough knowledge of the principles, practices, and legal requirements related to job analysis, test development and validation methods, item and test analysis processes, and psychometrics.
 
Thorough knowledge of recognized professional standards utilized in the development, validation, and administration of tests, including Uniform Guidelines on Employee Selection Procedures and Principles for the Validation and Use of Personnel Selection.
 
Thorough knowledge of statistical principles and methods utilized in assessment development, administration, item analysis, and scoring.
 
Thorough knowledge of the principles, practices and procedures of public personnel administration.
 
Thorough knowledge of office management and supervision methods and procedures.
 
Thorough knowledge of related computer software applications, to include spreadsheet, word processing, and presentation software. 
 
Good knowledge of federal, state, and local laws, rules and procedures as related to personnel areas and records management activities.
 
Good knowledge of the technical and legal requirements related to performance evaluations.
 
Skill in using statistical software and other related software applications to analyze data and produce complex technical reports.
 
Skill in the application of statistics and psychometric principles to identify trends and issues within data.
 
Ability to plan, develop, supervise and evaluate the work of other employees.
 
Ability to manage and participate in the design of fair, valid, reliable and legally defensible test and assessment instruments in compliance with recognized professional standards and legal guidelines. 
 
Ability to conduct complex statistical analyses to determine test validity, reliability, and adverse impact.
 
Ability to read, interpret and explain complex laws, guidelines and policies,
 
Ability to supervise and participate in the administration of assessments, to include written examinations, structured oral interviews, and assessment centers.
 
Ability to perform complex administrative functions related to recruitment, records management and examinations.
 
Ability to prepare and present complex technical reports, both orally and in writing.
 
Ability to plan and manage multiple tasks, assignments and projects.
 
Ability to establish and maintain effective working relationships with public officials, departmental supervisors, other employees and the general public.
 
PHYSICAL REQUIREMENTS
 
Ability to exert physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, or pulling of objects and materials.
 Description:
EXAMPLES OF WORK: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)
 
Manages, plans, assigns, reviews, and supervises the work of staff engaged in test development, validation and administration, records maintenance and management, performance evaluations, and the production and maintenance of eligible lists.
 
Manages, coordinates and supervises testing activities, to include development, administration, and validation of written tests, assessment centers, and structured oral interviews. 
 
Manages and supervises the coordination of logistics for testing and assessors, including the acquisition of facilities and equipment, travel and lodging, and food.
 
Identifies staffing needs and trains and assists staff, in the construction, validation, and analysis of oral, written, performance and other examinations to insure compliance with federal and state laws, regulations and guidelines.
 
Oversees, supervises, and participates in the recruitment of assessors or other personnel to assist with test administration, scoring, and assessments.
 
Plans, coordinates, supervises, and conducts comprehensive job analyses for test development and validation, and analyzes collected data and information for use in test development and validation decisions.
 
Coordinates and verifies the entry of data for test and assessment activities and ensures data and reports are produced in accordance with professional standards and legal guidelines.
 
Creates, documents, modifies and implements departmental policies, procedures, and protocols related to test development and administration, the establishment and maintenance of eligible lists and referral lists, and performance evaluations.
 
Manages, develops, implements, and supervises a departmental records management system, to include creation, documentation, and modification of records management policies and procedures.

Supervises the administration and maintenance of an automated applicant tracking system related to test development and administration, and the establishment and maintenance of eligible lists and referral lists.
 
Manages, supervises, and participates in the administration and scoring of examinations.
 
Reviews federal and state laws, statutes and recognized professional standards, including, but not limited to, Uniform Guidelines on Employee Selection Procedures, Americans with Disabilities Act (ADA), and Uniformed Services Employment and Reemployment Rights Act (USERRA), to ensure compliance when developing assessments and procedures and making decisions regarding administration of tests and accommodations.
 
Provides administrative and analytical support to managers, supervisors, professionals and other staff within the department and within the Merit System.
 
Interprets and explains complex information regarding rules, regulations, policies, and technical office operations.
 
Manages, coordinates, and monitors the establishment and maintenance of all eligible lists, referral lists, and appointments.
 
Manages, reviews and processes personnel and payroll actions related to new hires, demotions, pay rate changes, position changes, promotions, rehires and transfers.
 
Reviews position availability, specialty designation requirements, and eligibility of candidates for appointment.
 
Trains staff in work procedures and ensures professional development of staff.
 
Monitors and ensures the accurate and timely processing of employee performance evaluations for all Merit System employees.
 
Conducts job interviews with candidates to fill vacant positions.
 
Identifies needs and coordinates efforts to improve departmental efficiency.
 
Creates and develops forms to process work more efficiently.
 
Contacts departments for clarification on employee transactions, missing documents or data.
 
Develops reports to assist with the maintenance of eligible lists.
 
Develops metrics to track internal performance and makes adjustments to respond to changing customer requirements.
 
Coordinates the compilation of information related to requests for public records and/or subpoenas.
 
Participates in training, conferences and staff meetings related to department activities, rule changes, procedures and practices, and legislative changes impacting departmental operations, policies, and procedures.
 
Performs related work as required. 
 

 Important Information:
DISTINGUISHING FEATURES OF THE WORK:  An employee in this class is responsible for managing and supervising complex operations associated with the development, validation, administration and scoring of a variety of employment tests, job analyses, and management of records and performance evaluations (service ratings), and the formulation, utilization, and maintenance of eligible lists.  The incumbent must be able to perform all statutory and administrative functions of the Personnel Director and Assistant Director in their absence.  Work is performed with considerable latitude for independent judgment under the general supervision of the Assistant Director or Personnel Director, and supervision is exercised over professional, technical and clerical personnel as assigned.

IMPORTANT INFORMATION FOR ALL APPLICANTS
 
NOTICE:
 
Documents are not automatically attached to your JobOpps account (profile).  You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.
__________________
 
All applications must be submitted online through the Mobile County Personnel Board JobOpps site.
 
Paper applications will not be accepted and will be returned.
 
An email address is required for all applications.  For information on obtaining an email address, visit the FAQs link on the Job Opportunities page at www.personnelboard.org.  The Mobile County Personnel Board does not endorse any particular provider.
 
Accuracy and truthfulness are of primary importance for Merit System employment and all applications are reviewed with this in mind.  Errors, omissions and inaccurate information on the application will be construed as an incomplete application and will result in rejection of the application.  Therefore, special attention should be given to each and every question and every attempt made to answer each correctly. 
 
Resumes will not be accepted in place of completing the education and experience sections of the application. 
 
INCOMPLETE APPLICATIONS WILL BE DISQUALIFIED
 
Applications must be complete and all required or supplemental documents (college transcripts, driver's license, and/or certifications) must be attached at the time of submitting the application.  See the job posting and the supplemental questions for required documents for each job posting. 
 
If needed, computers and scanners are available in our office
at 1809 Government Street, Mobile, Alabama. 
Our office hours are 8:00 am to 5:00 pm Monday - Friday, except for major holidays.
 
Only one application will be accepted per applicant per job posting. 
Subsequent applications submitted for the same job posting will be rejected.

COLLEGE TRANSCRIPTS
College transcripts, where required or otherwise to be considered, must be attached as part of completing an application.  Grade reports, computer downloads of grades, and diplomas are not transcripts and will not be considered.  Transcripts must be either an official or student copy issued by the educational institution.  See the College Transcript Information link on the Job Opportunities page at www.personnelboard.org for additional information and requirements regarding educational transcripts.
 
OPEN TO:  All who meet the requirements as set forth in the job posting and who may lawfully be appointed to a position.  Applicants for sworn law enforcement positions must be U.S. citizens.
 
RESIDENCE REQUIREMENTS:  Unless otherwise stated in the job posting or supplemental questions, there are no residence requirements in order to apply.  Applicants must bear all expenses incurred in reporting for testing or appointment.  Upon appointment, the law gives the right to each Appointing Authority (Employer) to fix any further legal requirements regarding residence. 
 
FINAL DATE FOR FILING APPLICATION:  The completed application should be returned as soon as possible.  In the event of tied scores, Rule 8.1 dictates that ties will be broken by the order in which applications are filed.  Applications must be submitted by the final filing date and time specified on the job posting.
 
VETERANS PREFERENCE:  For complete information on Veterans Preference points on an open competitive application, view the Veterans Information link on the Job Opportunities page at www.personnelboard.org.
 
MEDICAL EXAMINATION:  Eligibles selected for appointment must meet the established medical and physical standards for the class of work.  The medical examination must be by one of the physicians designated by the Personnel Board.  Appointees must bear the cost of the examination. 
 
The Mobile County Personnel Department reserves the right to limit the number of applicants summoned for interview.  In such instances, a preliminary appraisal of qualifications, as indicated by the completed application, will be utilized as a guide in the selection of candidates to be summoned. 
 
Aid and assistance in the examination procedure is available for the visually or otherwise disabled.  Assistance may be requested by contacting the Mobile County Personnel Board at 251-470-7727. 
 
A "Practice Test Seminar" is held in the Personnel Department Office, 1809 Government Street, Mobile, Alabama, at 9:00 a.m. on the third Wednesday of every month.   The purpose of these seminars is to acquaint applicants or interested citizens with design format and procedures utilized by the department in its administration of written test selection devices.  Inasmuch as testing facilities are limited, the seminars will be on a first come, first served basis, as long as space remains available. 
 
NOTICE:  The continuing eligibility for appointment of those who secure a place on the eligible list is subject to future changes in specifications.
 
LIANA W. BARNETT, DIRECTOR
 
THE AGENCIES WE SERVE ARE EQUAL OPPORTUNITY EMPLOYERS