Huntsville Memorial Hospital

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Materials Management Tech II - Material Management

at Huntsville Memorial Hospital

Posted: 8/21/2019
Job Status: Full Time
Job Reference #: 102588
Keywords:

Job Description

Department:
Material Management

Schedule:
Full Time

Shift:
Day Shift

Hours:
M - F 8:00am - 4:30pm

Job Details:
  • High School/GED
  • 1 year of experience required
  • JOB SUMMARY

    Functions as a cross-trained staff member assisting both the receiving and distribution functions of the department as well as the office functions associated with creating purchase orders, filing, and general office duties. As a service department, the highest standard of customer service will be maintained at all times.

    QUALIFICATIONS

    Education:

  • High School graduate or GED equivalent.
  • Experience:

    1. Previous clerical experience with general knowledge of hospital supplies and management of paper flow preferred.
    2. Previous experience in working with receiving, stocking, distribution, and inventories preferred.

    PHYSICAL DEMANDS AND WORKING CONDITIONS

    This work is of heavy demand involving lifting boxes and other articles weighing up to 50 pounds. Walking and standing for long periods. Pushing supply carts loaded with solutions or sterile supplies. Reaching for, handling, and fingering hospital articles such as trays, syringes, hypodermic needles, surgical packs, and autoclave parts, etc. Near-visual acuity required to examine articles and place them in specified order on trays, and in matching items with specified receptacles. Talking and hearing required for work instructions and assignments. Near-visual acuity is required to read records, invoices, packing slips, and reports.

    Communication Skills:

    1. Able to read, write and speak English.

    Required Skills:

    1. Organizational ability and a high desire for accuracy.
    2. Must be able to utilize a calculator and computer with maximum efficiency as well as operation of a typewriter and printer.
    3. Must demonstrate oral and written communication skills, including proper use of rules of grammar, spelling, and punctuation.
    4. Use of computer with minimal typing skills
    5. Ability to work with minimum supervision.
    6. Ability to work with people in a tactful, diplomatic manner while ensuring the confidentiality of information.

    ESSENTIAL JOB FUNCTIONS

    1. Receives, checks in, and stocks incoming freight.
    2. Delivers special order items to departments the day received.
    3. Tag patient chargeable items as received, and before delivery to requesting department.
    4. Greets Vendor Representatives, verifying that they have an appointment in compliance with hospital policy. Also verifies that they are credentialed by our vendor credentialing service in accordance with hospital policy.
    5. Responsible for ordering and generating Purchase Order log via the MMIS system.
    6. Assists the Materials Management (MM) Coordinator in the processing of all Purchase Orders.
      1. Verifies that Purchase Orders have been approved for purchase by the Materiel Management Coordinator.
      2. Places orders and verifies pricing information with each order placed.
      3. Purchase Orders complete and accurate as to all required information.
      4. Distributes copies of Purchase Orders to Accounts Payable and Receiving Departments.
      5. Materiel Management copies of Purchase Orders to be filed accurately in vendor file and numerical file.
    7. Assists the MM Coordinator with the transaction of all paper flow:
      1. Purchase order distribution
      2. Filing of all vendor product information in vendor file
      3. Maintains office catalogs in alphabetical order d. Files cash Sales Slips, as received.
      4. Files Special Request forms
      5. Files correspondence
      6. Files copies of all standing orders, maintenance and service agreements, contracts, and rental agreements in vendor and monthly standing order file.
      7. Attaches all required/associated paperwork to file (pink) copy of P.O., i.e. quotes, emails, etc.

    NON-ESSENTIAL JOB FUNCTIONS

    1. Maintains purchase order log on a daily basis for tracking purposes via MMIS.
    2. Responsible for delivery status on outstanding orders:
      1. Informs requesting department of delivery date upon request.
      2. Communicates to Materiel Management Coordinator all back orders and anticipated delivery dates.
    3. Handles repair requests for departments.
    4. Contacts company to initiate repair upon request.
    5. Purchase Orders for repair complete and accurate as to repair information and cost.
    6. Abides by the HMH Legal Compliance Code of Conduct.
    7. Maintains a safe work environment and reports safety concerns appropriately.
    8. Performs all related duties as directed.

    PHYSICAL DEMANDS AND WORKING CONDITIONS

    1. This work is of heavy demand involving lifting boxes and other articles weighing up to 50 pounds. Walking and standing for long periods. Pushing supply carts loaded with solutions or sterile supplies. Reaching for, handling, and fingering hospital articles such as trays, syringes, hypodermic needles, surgical packs, and autoclave parts, etc. Near-visual acuity required to examine articles and place them in specified order on trays, and in matching items with specified receptacles. Talking and hearing required for work instructions and assignments. Near-visual acuity is required to read records, invoices, packing slips, and reports.

    MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS

    1. Typewriter
    2. Calculator
    3. Copier
    4. Computer
    5. Printer