Buffalo Rock

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Administrative Support - Human Resources

at Buffalo Rock

Posted: 7/13/2018
Job Reference #: 1385
Keywords: office

Job Description

Department: BHM Administration Job Status: Full Time 
FLSA Status: Non-Exempt Reports To: Division Support Manager 
Grade/Level:  Amount of Travel Required: None 
Job Type: Regular Positions Supervised: None 
Work Schedule: 
8:00 AM - 5:00 PM Monday - Friday.  

Buffalo Rock is an award-winning Pepsi-Cola Bottler founded in Birmingham, AL, more than 100 years ago. The Administrative Support - Human Resources is a key member of the Division Support Team responsible primarily for the talent acquisition process (recruiting/hiring), as well as providing administrative support as needed. 

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 
Essential Functions Statement(s)
Perform all facets of full life cycle recruiting to include sourcing, qualifying, interviewing, screening and closing high caliber candidates for various positions. Utilize ATS to document and track candidates as they move through our recruitment process. 
Responsible for identifying quality candidates via the ATS (Applicant Tracking System), internal, and employee referrals. 
Assist HRC with local career fairs. 
Call/Screen resumes and applications for job openings and schedule interviews by calling and emailing candidates. 
Schedule pre-employment drug test and physicals. 
Perform on-boarding of new employees to ensure that all documents are completed and turned in to HR in time for start dates. 
Must be able to multi-task and work in a fast-paced but professional work environment. 
Be a self-directed, detail-oriented, problem solver with a burning desire to contribute to the organization's reputation and success. 
Communicate requirements and duties to prospective candidates. 
Check candidate references, education, and other credentialing. 
Create and maintain candidate and recruiting files. 
Keep records of candidate interviews and give status reports to hiring managers. 
Participates in job fairs and other outreach activities (high schools, universities, technical colleges and other sources).  
Coordinates all new hire activities including processing background checks, drug testing, and pre-employment physicals. 
Coordinates information for candidates' recruitment incentives, such as sign on bonus and referral bonuses, and uses these incentives in recruitment efforts. 
Enters and reviews data into HRMS to ensure employment records are up-to-date, accurate and timely. 
Provides documentation to the AC including, but not limited to new hire records, job/salary changes, schedule changes, etc. 
Maintains security and confidentiality of employee and Company information. 
Responsible for maintaining an environment of positive employee-partner relations. 
Ability to work with and deal ethically and effectively with all levels within the Company and outside the Company with government and private agents. 
Maintain and update filing, mailing, and database systems, either manually or using a computer. 
Maintain good relationships with all candidates and employee-partners. 
Creates and use spreadsheets on a daily basis.  
Answer telephones, direct calls, and take messages.  
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. 
Required to complete other activities assigned by supervisor. 
Responsible for continuous self-improvement through the knowledge and use of all Company and Division provided training i.e. interactive web-based training, facilitated group training, video-on-demand, on-the-job training, individual or group coaching, or any other company provided method. 
Competency Statement(s)
Accuracy - Ability to perform work accurately and thoroughly. 
Adaptability - Ability to adapt to change in the workplace. 
Communication, Oral - Ability to communicate effectively with others using the spoken word. 
Communication, Written - Ability to communicate in writing clearly and concisely. 
Decision Making - Ability to make critical decisions while following company procedures. 
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. 
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. 
Organized - Possessing the trait of being organized or following a systematic method of performing a task. 
Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel. 
Safety Awareness - Ability to identify and correct conditions that affect employee safety. 
Working Under Pressure - Ability to complete assigned tasks under stressful situations. 
High School Graduate or General Education Degree (GED): Required
Bachelor's Degree (four year college or technical school) Preferred, Field of Study: Business (HR preferred)
Computer Skills:SharePoint and/or Microsoft suite of products including Word, Excel, Outlook, and PowerPoint. Experience with Oracle preferred but not required. 
N (Not Applicable)Activity is not applicable to this position.
O (Occasionally)Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical DemandsLift/Carry
Manually ManipulateF
Reach OutwardF
Reach Above ShoulderO
Squat or KneelO
10 lbs or lessF
11-20 lbsF
21-50 lbsO
51-100 lbsN
Over 100 lbsN
12 lbs or lessO
13-25 lbsO
26-40 lbsO
41-100 lbsN
Other Physical Requirements
Vision (Near, Distance, Color, Peripheral, Depth)
Sense of Sound - Hearing is required for the total workday.
Ability to wear Personal Protective Equipment (PPE) - Hair net, eye protection, slip resistant shoes, ear protection and GMP policy requirements.
Sense of Balance
Primarily inside work with most if not all working hours in a close office environment. 

Applicant Signature:     Date:  
Interviewer Signature:     Date: