Avacend, Inc.

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Safety Administrative Assistant

at Avacend, Inc.

Posted: 9/21/2019
Job Reference #: 4927
Keywords: clerical

Job Description

Tracking Code
5791
Job Description

Purpose:
This contract position will be joining our safety project team for up to 10 months and will be providing clerical and project administrative support performing routine activities under general supervision and within defined procedures. This administrative professional may have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This is an individual contributor with no subordinates.

Responsibilities:
• Schedule and set up trainings for PMM and safety training
• TRA entries
• EIP observation entries
• Tracking man-hours and observations for the week and month
• Daily, weekly and monthly report drafting for my signature
• Establish crew of the week metrics and track safety stats
• Maintain training records and matrix
• Inventory and maintain ordering for ORR safety
• Compiling data from field audits
• Ensuring data is current for all safety audit scorecard measures
• Maintain subcontractor safety records
• Establish databases for safety department
• Completes moderately complex filing activities such as scanning and electronic filing
• Maintains project calendar
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May maintain personal calendar for project manager
• May route and track invoices
***This position is a contract project opportunity lasting approximately 10 months
***Only candidates local to the Smithton, PA area will be considered further
***Visa sponsorship is not available for this position
Minimum Qualifications
• Basic word processing and spreadsheet skills needed
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Required Skills

Preferred Job Qualifications:
• 2+ years relevant experience

Preferred Competencies:
• Basic MS Word skills
• Basic MS Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Customer focus
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• Time Reporting Policies & Procedures
• PeopleSoft and Blueprint Basic Users
• Telephony and Webconferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Job Location
Bucks, Alabama, United States
Position Type
Full-Time/Regular
Salary
- 17.00 USD